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Operating Procedures
Table of Contents
2. OBJECTIVES
3. MEMBERSHIP
11. MEETING DATES
12. COORDINATOR
14. ARCHIVING
17. APPENDICES The Regional Standards Committee's (RSC) mission is to prepare and maintain a uniform set of standard drawings and supplemental specifications for
use on public works related projects by all public agencies within the San Diego Region. The San Diego Region is the land area within the boundaries of the
County of San Diego.
The RSC issues the following two documents every three years, which are referred to herein as “Regional Standards”:
A. “San Diego Regional Standard Drawings” (Standard Drawings)
B. “San Diego Regional Supplement to "Greenbook" Standard Specifications for Public Works Construction” (Regional Supplement). The Greenbook is the “Greenbook” Standard Specifications for Public Works Construction, written and promulgated by Public Works Standards, Inc. (PWSI).
The RSC does not issue an “Approved Materials List”.
2. OBJECTIVES
The objectives of the Committee are to:
A. Contribute to cost effective government by eliminating duplication of effort in creation of engineering and construction standards by public agencies in the San Diego Area. The standards are primarily for construction use but may include design criteria and standards.
B. Provide Regional Standards that are clear, current, constructible, safe, and cost effective.
C. Encourage the adoption of the Regional Standards by all Public Agencies within the San Diego Area.
D. Assure the Regional Standards meet a wide range of needs of industry and agencies.
E. Promote the use of the Regional Standards by private and public sectors.
F. Maximize participation by member agencies in the Regional Standards development process.
G. Integrate the standards development occurring at all member agencies into the Regional Standards.
3. MEMBERSHIP
A. Committee membership is open to the Directors of Public Works, County Engineers, City Engineers, District Engineers or their designees
representing the County, cities, special districts, private construction industry associations, utility companies, and engineering associations
operating within the County of San Diego.
B. Meetings are open to all interested parties.
A. An election of the Chair and Vice Chair (optional) will take place every third year at the June meeting in the year that the standards are published.
The Chair and Vice Chair will be elected for a three year term by and from the RSC active members.
B. The Chair or an assigned representative may represent the RSC at Greenbook Committee meetings.
C. The Chair shall appoint Sub-committee Chairs by the September meeting in the year that the standards are published. Sub-committee chairs
should solicit volunteers for their committee, update the list of volunteers as needed, and submit to the Coordinator. The Coordinator shall post the
subcommittee’s membership on the website if requested to do so by the Sub-committee chairs.
D. Sub-committee Chairs do not have to be an expert in the field. Their primary duties shall include: recruiting members for their committee,
scheduling meetings, establishing agendas, facilitating meetings, issuing minutes (as needed), and reporting committee progress at RSC meetings.
E. The Chair signature shall be on all Standard Drawings upon approval by the entire RSC as an indication that the RSC has approved each Standard
Drawing.
F. Sub-committees will review proposals for new standards or modifications to the existing standards. Each Sub-committee will review proposals
within its area of responsibility and make recommendations to the RSC.
G. The Editorial Sub-committee is chaired by the RSC Chair and composed of the Sub-committee Chairs, the RSC's Chair, Vice Chair, and County
Coordinator.
H. Member agencies that have standards organizations or committees are encouraged to provide a chair person or RSC committee member to
address their standards.
I. The Editorial Sub-committee shall advise the RSC Chair, perform a final editorial review of all approved actions prior to publication of Regional
Standards, review and update Operating Procedures, and monitor progress of proposals and publication process.
J. The RSC organizational structure is illustrated in "Appendix - A Organization Chart".
A. Many agencies develop their own standards and it is the RSC’s mission to integrate these standards into the Regional Standards so other agencies
may utilize them and avoid duplication of development and maintenance effort.
B. Many of the member agencies develop and maintain supplemental standard plans and specifications. The Regional Standards Committee will make
every effort to incorporate the standards developed by all member agencies into the Regional Standards.
C. The County of San Diego established the Regional Standards Committee and Standards under the County Board of Supervisors Policy 1-50, in
October 1973. The Regional Standards were based on the work the County had done on development of standards.
D. The basis for the Regional Standards is the “Greenbook” Standard Specifications for Public Works Construction, written by the Greenbook
Committee Inc. Note, the “Greenbook” approvals do not require the majority of public agency members present at a meeting to approve changes.
E. The Greenbook is adopted by most of the agencies in the San Diego Area as their standard specifications and the Regional Supplement is used to
modify and supplement the “Greenbook” to account for San Diego Area conditions.
F. Standard Drawings shall be stand-alone to avoid the user having to cross reference to other standards, such as Cal Trans, unless unavoidable.
G. Numbering of Standard Drawings:
1. Numbering is based on using one or two alpha characters for the first part of the number and a hyphen followed by numeric characters. If there
are multiple sheets to a drawing an alpha character is added, starting with "A", then “B”, etc.
2. Every effort is made not to use existing drawing numbers for a new drawing since users are accustomed to relating a specific number and
a specific detail.
Proposed new Regional Standards or modifications to Regional Standards may be submitted by anyone, but must be sponsored by at least one active
member and will be processed as follows:
A. Proposal packets shall include the following (as appropriate for type of submittal):
1. Name of the proposer and sponsor
2. Be specific with respect to information, content, and what change is sought
3. Redlined word documents for specifications
4. Redlined drawings
5. Calculations or load test reports for structural elements stamped by a California Professional Engineer
6. State reasons for the proposed change
7. Provide electronic word documents and/or CAD files
8. CAD drawings shall conform to RSC guidelines for standard drawings
B. Proposal packets shall be submitted to the Coordinator who will:
1. Assign a reference number
2. Maintain the submittal log
3. Maintain the drawing data base status
4. Transmit the proposal to the appropriate sub-committee for action
5. Post on the website as “Under Review”
C. Each proposal will be reviewed by the assigned sub-committee, which reserves the right to make any modification it deems necessary.
D. If the proposal packet is not complete in accordance with “A” above, the Coordinator or sub-committee may reject the submittal and the Coordinator
will update the log, and inform the Proposer that the submittal was incomplete and needs to be resubmitted.
E. The sub-committee shall prepare a recommendation (approve, reject, modify) on each proposal reviewed by the sub-committee, prepare
a description of the proposal and reason for recommendation (limit to one page) and request the Coordinator to distribute the drawing or specification
for the RSC committee review at least two weeks before the item is brought to the RSC meeting. Comments to be submitted to the
sub-committee chair. Thus allowing the representatives of the membership to review the proposal with their organization.
F. Upon completion of item E the sub-committee chair shall incorporate appropriate comments, produce a final drawing or specification and request the
Coordinator to place the item on the agenda for the next RSC meeting.
G. The Coordinator will distribute the recommendation and proposal with the agenda for the next RSC meeting.
H. The Sub-committee Chair will present the proposal and recommendation at the RSC meeting and lead the discussion.
I. The RSC may: approve, reject, approve with minor modifications, or return proposals to the sub-committee for further study.
J. The sub-committee shall take the input from the RSC and if needed make appropriate changes and return to the RSC following step 6E through 6H.
Every effort should be made to limit this process to two cycles.
K. Once the RSC has either approved or rejected the proposal, the Proposer will be notified in writing by the Coordinator of the RSC's action and the
submittal log and drawing status will be updated.
L. Drawing will be finalized by County per Item 8 below.
As part of the three year publication cycle the RSC shall review all Regional Standards for conformance to current construction standard practices and RSC
approved formatting.
A. At the beginning of the Publication Cycle the Coordinator shall provide each sub-committee chair a spread sheet with the drawings their committee
is responsible for reviewing.
B. Sub-committee chair shall initiate review of all drawings to assure that all the following actions takes place as needed:
1. Updated – changed to meet current standards of design and construction
2. Reformatted – changed physical layout to improve readability, metric to English etc.
3. Edited – changed words and numbers to correct typos etc.
4. Reviewed – reviewed for conformance to current standards of design and construction
C. The sub-committee shall review the drawings, redline proposed changes making note in the revision block of the action taken, and provide to the
Coordinator to circulate for RSC review and comment.
D. The Coordinator will distribute the relined drawings to the RSC for review and comments. Comments to be sent directly to the sub-committee chair.
E. The sub-committee shall incorporate changes as appropriate and submit redlines to the Coordinator for discussion at the next RSC meeting.
F. Sub-committee Chair will present the proposed changes at the RSC meeting and lead the discussion and collect any comments for inclusion in the drawings.
G. Sub-committee Chair shall submit final drawings to Coordinator for submittal at the next RSC meeting for approval.
H. The RSC may: approve, reject, approve with minor modifications, or return drawings to the sub-committee for further revisions.
I. The sub-committee shall take the input from the RSC and make appropriate changes and return to the RSC following step 7E through 7H. Every effort should be made to limit this process to two cycles.
J. Once the RSC has either approved or rejected the drawing status shall be updated.
K. Drawings will be finalized by County as outlined in Item 8 below.
A. The following code is placed in the "REVISION" column and is used to designate the type of revision that has been made to the Standard Drawing:
1. New – complete new standard with new drawing number
2. Replaced – major changes to existing drawing that completely replaces the old drawing but retained drawing number
3. Updated – changed to meet current standards of design and construction
4. Reformatted – changed physical layout to improve readability, metric to English etc.
5. Edited – changed words and numbers to correct typos etc.
6. Reviewed - reviewed for conformance to current standards of design and construction but no changes requires. This code is used to confirm a
drawing has been reviewed every publication cycle.
B. The "BY" column will contain the name of the drawing preparer, which may be the sub-committee chair.
C. The "APPROVED" column will contain the initials of the sub-committee chair or RSC chair who approved submittal of the drawing to the RSC.
D. The "DATE" column shall contain the date the RSC approved the revision.
E. The "ORIGINAL" date of the creation of a drawing will remain in the first line of the revision block. As additional revisions are made the oldest
revision will be deleted if space is needed to add a new revision. The exception to this is that if a "Reviewed" code is followed by another "Reviewed"
code, only the most recent one will appear in the revision block and the other will be deleted each publication cycle.
F. The RSC Chair signature shall be electronically applied by the County staff to the "RECOMMENDED BY THE SAN DIEGO REGIONAL
STANDARDS COMMITTEE" title block and the date the Drawing was approved to be issued for publication by the RSC, to indicate the RSC has
approved the latest drawing "REVISION" for publication.
A. The RSC does not make the CAD version of the standard drawings available for use by the public, but will provide CAD versions to other public
agencies for their use. These CAD drawings will not have the RSC signature block included and should not be distributed.
B. The Regional Standard Committee does not issue annual addenda to the Supplements or Standard Drawings.
C. The RSC issues a new edition of the Supplements and Standard Drawings every three years in concert with the Greenbook.
D. Supplements and Standard Drawings approved by the RSC between new editions being issued are posted on the RSC website for information and
use by member agencies at their discretion.
E. The approved Supplements and Standard Drawings that are approved by the RSC are posted on the RSC website under the following categories:
1. “Drawings" section contains the most recent three-year Publication of the Regional Standard Drawings and Supplements.
2. “Proposed Changes” section contains the “Submittal Log”, "Submittal Form” "Under Review", "Approved for Use". and "Archived" sections”.
o “Approved for Use” section contains standard drawings approved since the last Regional Standards Book was issued and they may be
used on projects at the public agencies discretion.
o “Archived” section contains a list of historical versions of the standard drawings and supplements that have been deleted, replaced,
and/or updated. The actual documents are kept on record at the County of San Diego Department of Public Works offices.
F. The Coordinator shall notify each of the member organizations (City Engineer and representative) by emailing the minutes with the approval
highlighted.
G. Coordinator shall have a CD of Standard Drawings and Supplement prepared and available for purchase at County Land Development Counter and
local technical book stores. The County will keep one hard copy for archiving.
H. Every three years the Standard Drawings and Supplements will be issued on CD or other electronic media as approved by the RSC and at least one
hard copy will be placed in a single three ring binder for archiving.
I. The County of San Diego keeps hard copies of all structural calculations, approved drawings, and supplements as well as digital copies.
All matters before the RSC shall be decided by a simple majority vote of active member representative present at the meeting and at least 50% of public
agencies representatives present must approve the item.
A. A voting quorum shall consist of those attending the meeting.
B. A member agency shall have only one vote, except that a Subcommittee Chair shall have a vote.
C. Agency's Directors of Public Works, County Engineer, City Engineers, District Engineer may vote by email.
11. MEETING DATES
The meetings of the RSC are typically the 4th Thursday of each month and the Editorial Sub-committee are typically the 2nd Thursday of each month.
Meetings will be held at least every three months.
12. COORDINATOR
A. The Coordinator will be a representative from the County appointed by the County Engineer. The Coordinator will represent the County and preside
over RSC meetings in the absence of the Chair and Vice Chair.
B. The County of San Diego will act as the coordinating agency, providing staff, as well as publishing and maintaining the standard drawings and
specifications. This is provided for under the County Board of Supervisors Policy 1-50, originally adopted October 1973.
C. The Coordinator shall keep a record of all substantive questions raised by those who use the standards and forward these to the appropriate Sub-
committee for a response. The respondent shall send a copy of the question and answer to the Coordinator and the Editorial Committee. The Editorial
Committee will select those Q & As to be added to the web site for general information.
RSC Meeting Agenda and Minutes shall be prepared for each meeting by the County Coordinator and minutes will be presented at the following meeting for
approval or modification. Agenda and minutes shall be sent to all member agencies within two weeks after the RSC meeting. Sub-committees may prepare
agendas and minutes for each of their meetings and distribute them to the Coordinator and RSC Chair. A copy of the proposal log will be distributed at each
meeting.
14. ARCHIVING
A. At least one copy of the RSC officially approved Standard Drawings and Supplements will be placed in a single three ring binder for archiving by the
County.
B. Only the current RSC officially approved Standard Drawings and Supplements will be placed on the website, along with a list of archived drawings,
earlier versions will be archived by the County.
C. Meeting minutes of the RSC are archived by the County.
A. A sub-committee chair or the coordinator shall be assigned to maintain the RSC official website at http://www.regional-stds.com/
B. Changes to the website shall be reviewed by the editorial committee and submitted for approval of the RSC.
C. The website shall have the following information posted:
a. Regional Supplement
b. Standard Drawings
c. Proposed Changes
d. Operating Procedures
e. Committee Organization
f. Subcommittees
g. Agenda/Minutes
h. Contact/Links
D. Links are provided to member agencies and to other standards websites.
1-14-2003
4-22-2010 17. APPENDICES
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Operating Procedures |